LOOK HERE Production Portfolio Tasks & Links to Templates

Task	Assessment Evidence
TASK 5: Planning a)    A full script needs to be written for your short film including all shots, action and dialogue	A completed shooting script See 1st draft
b)    Identify the roles that each of you will take during the production process and write a full explanation and justification as to why each of you is taking on that role	A document justifying your choices for each production role Example
c)     List the actors for your film and justify why they were chosen to fill those roles	A document justifying your choices for each acting role (include photos/images of your casting decisions) Pass example
d)    From your script, produce a storyboard and shot list	A Storyboard (this can be a Photostoryboard using Photoshop to annotate directions for Dist)  and Shot List (in order of shooting)
e)    Perform a location recce and fill in both Location reports and risk assessments.  From this a shooting schedule can be created including details of all cast, crew, equipment, costume and props for each individual shoot. See here: How to Recce	Location reports, risk assessments for each location. A shooting schedule with full details of  all elements required Call Sheets
f)     Create actor and location release forms to be signed during filming g) A production diary, discussing contribution to all stages of the film, creative decisions and revisions, what your role has been	Actor and Location release documents Production Log/Diary this can be a dated, (at least) biweekly blog post or group video diary  Example

pre production paperwork for media from billyrowlinson



Example of how to complete a risk assessment

Hazard	Persons who may be harmed	Property which may be damaged	Risk controls already in place	Risk Assessment LOW, MODERATE, HIGH, EXTREME (see table)	Further action required to control risk ***
Getting hit by a car	Actors or Crew	Camera, headphones or any of the equipment.	No risk controls are currently in place	Low / Moderate	Do not work on or near busy roads and any roads near by are clearly identified and the whole crew will be notified.We will not work near busy roads however any roads that are close will be known and we will not have any of the crew close enough to the road that they could cause themselves or others any harm.
Tripping over curbs or other possible hazards like tree roots or wired equipment.	Actors or Crew	Camera, headphones or any other equipment.	No risks controls are currently in place	Low/Moderate	All potential tripping hazards will be noted before the recording date and then double-checked on the actual date. All of the crew will be aware of the tripping hazards and they will be marked with a light coloured tape so they are clearly visible and will hopefully help prevent the chance of someone tripping. All the wired equipment will be taped down so that it will prevent the chance of tripping. We have a first aider on hand so if anything of this kind does occur, we have a team member who will be able to help in the situation.
Damage to body when lifting equipment.	Actors or Crew	Camera, headphones or any other equipment	No risk controls are currently in place	Moderate	When lifting heavy objects the crew will take care and try to avoid any rushing as these could contribute to the crew damaging themselves or the equipment.If something is needed moving and is too heavy then either a vehicle or more than one person will have to contribute to the moving of the object.
Risk of rain damage to equipment	Crew and equipment	Camera, headphones or any other electrical equipment.	If the weather is bad before filming on the production day then we will either wait for a more convenient time or use plan b.	Moderate	We will have some waterproof sheet with us so if it rains we can protect the equipment before it gets wet. The water proof sheet will give us more time to move equipment safely and correctly. We also have a car on hand so we can put the equipment in there when it rains to make sure no serious damage is caused.
Slipping on wet surfaces.	Actors and Crew	Camera, headphones or any other equipment.	As we are using a puddle of water in one of our scenes we will make sure that the surface under the water is not slippy and will not have any chance to damage the actor or any of the equipment on the set.	Moderate	At our location there is a chance there is no puddles if this is the case then we will make a puddle with some water we bring with us and if we will make sure the surface is suitable so the actor or crew wont fall over.
Getting disturbed by members of the public	Actors and Crew	None	We are filming on a week day and at 11am so due to the time and day there is less chance of us getting interrupted and if we do happen too then will we re-film and shots interrupted.	Low	If someone does interrupt us when recording we will wait for them to pass and then continue with our recording.
Risk of falling over when recording	Actors and crew	Camera, headphones or any other equipment.	We will be filming on a flat surface to help prevent the chances of this happening.	Low	If someone does fall over and is inured we have a first aider in our crew who will be able to help with the situation.